An educational organization approached CT Link Systems, Inc. (CT Link) with concerns about their email security. Even though they had a solution in place, they noticed that some malicious emails were still getting through. This meant their team had to manually sort through emails, taking up a lot of time and leaving them exposed to possible security breaches. They needed a solution that could work alongside their existing system to catch these threats and keep their data safe.
Security Challenges and Gaps in Existing Email Solutions
The organization’s current email security wasn’t enough. Malicious emails, like phishing attempts and those containing malware, were still getting through. The team had to spend hours manually reviewing emails to find threats. This method was inefficient and left room for mistakes.
As cyber threats have become more advanced, the organization realized their current setup didn’t provide the level of protection they needed. They were at risk of data breaches, and their IT team was overburdened. It was clear they needed an additional layer of security to close these gaps and make their email security more efficient.
CT Link’s Recommendation: Trend Micro Cloud App Security
After assessing the organization’s situation and confirming that they were using Microsoft Office 365, CT Link recommended Trend Micro Cloud App Security (TM CAS), which is now referred to as Vision One Email and Collaboration Security. This solution would work alongside their current setup, providing stronger protection for their email system and even their cloud services like SharePoint, OneDrive, and Microsoft Teams.
CT Link explained how TM CAS could help by offering advanced protection against ransomware, phishing, zero-day malware, and more. The solution would not only prevent malicious emails but also protect sensitive data and ensure that their cloud apps were secure. One major advantage was that TM CAS integrates directly with Office 365 without the need to change the MX record, meaning the setup process was straightforward and did not disrupt the organization’s existing email flow. This made it easy to manage from the IT team’s perspective.
How TM CAS Enhances Office 365 Security
Trend Micro Cloud App Security strengthens the existing security features in Office 365 by adding extra layers of defense. This way, the organization would be better protected against the increasing complexity of email threats.
Some key features of TM CAS include:
- Advanced Spam Protection: It filters out high-risk emails that could be phishing attempts.
- Malware Scanning: It checks incoming and outgoing emails for hidden malware, providing an additional line of defense.
- Web Reputation: It blocks risky URLs found in emails, keeping users safe from harmful websites.
- Virtual Analyzer: It analyzes attachments and links in a secure environment to detect advanced malware and zero-day threats.
Importantly, the organization’s existing security solution remained in place as the first layer of defense, while TM CAS acted as a second layer of protection. This extra layer added features like writing style analysis and retroactive scanning to detect sophisticated threats that might bypass initial defenses.
Proof of Value: Testing the Solution
To demonstrate the effectiveness of TM CAS, CT Link conducted a Proof of Value (PoV). A test environment was set up to trial the solution, and several simulated attacks were launched to see how well TM CAS could defend against them.
During this phase, TM CAS was configured with the following features:
- Advanced Spam Protection: The solution successfully blocked test phishing emails, showing its ability to handle deceptive threats.
- Malware Scanning: It detected and quarantined emails with hidden malware, proving it could stop these threats before they caused damage.
- Web Reputation: TM CAS prevented users from accessing malicious websites linked within the test emails, keeping them safe from online threats.
- Virtual Analyzer: It flagged zero-day threats in test email attachments, providing detailed reports for the IT team to review.
The PoV confirmed that TM CAS could reliably detect and block simulated attacks. The organization was impressed with how the solution performed and how easy it was to manage through its comprehensive reporting features.
Beyond Email Security: Comprehensive Cloud Protection
Unlike many other email security solutions, TM CAS doesn’t just focus on email. It also offers protection for cloud storage services like OneDrive, SharePoint, and Dropbox. TM CAS scans file attachments and shared links in these platforms to prevent threats from spreading through cloud services, adding an extra layer of protection for the organization’s collaborative tools.
Interested in learning more about Trend Micro and other similar security solutions? Contact us today to set a meeting with our team today!